Management

Management

6 THE COMMITTEE
6.1 The affairs of the association shall be managed and controlled by a committee which, in addition to any powers and authorities conferred by these rules, may exercise all such powers and do all such things as are within the objects of the association and are not by the Act or by these rules required to be done by the association in general meeting.
6.2 The committee has the management and control of the funds and other property of the association.
6.3 The committee shall keep and maintain the accounting records needed to correctly record and explain the financial transactions and financial position of the association in accordance with the Act and shall similarly keep and maintain an accounting record of the exchange trading (barter) accounts of members.
6.4 The financial and barter accounts, together with the auditor's report on the financial account, the committee's statement and the committee's reports shall be laid before members at the annual general meeting.
6.5 The committee shall have authority to interpret the meaning of these rules and any other matter relating to the affairs of the association on which these rules are silent.
6.6 The committee shall appoint a public officer as required by the Act.
6.7 The office bearers are empowered to make day to day decisions and act in an emergency in accordance with authorised policies without first obtaining approval of the committee, provided that they report such decisions at the next Committee meeting.
6.8 The Committee may appoint sub-committees which may consist of members of the association or other appropriate persons. Such sub-committees shall meet as they see fit in accordance with the instructions of the committee and shall report to the committee.

7 APPOINTMENT OF COMMITTEE
7.1 The management of the association shall be vested in a committee, which shall consist of a chairperson, secretary, treasurer and up to seven additional members.
7.2 A committee member shall be a natural person.
7.3 The committee existing at the time of the amendment to these rules shall continue to hold office until the next annual general meeting. At that time, one half of the members of the committee, who shall be chosen by ballot, shall retire from the committee. At each subsequent annual general meeting one half of the members, being the longest serving members, shall retire.
7.4 A retiring committee member shall be eligible to stand for re-election without nomination. Any other member shall be eligible to stand for election provided that the member is nominated and seconded at the meeting.
7.5 Subject to 7.6 below, the committee may appoint a person to fill a casual vacancy and such a committee member shall hold office until the next annual general meeting of the association and shall be eligible for election to the committee without nomination.
7.6 The committee shall inform members of any decision of the committee to fill a casual vacancy by newsletter and, in the event that ten or more objections are received within 21 days of posting such material, the committee will call a general meeting to discuss the matter.

8. PROCEEDINGS OF COMMITTEE
8.1 The committee shall meet together for the dispatch of business at least once in every two months.
8.2 Questions arising at any meeting of the committee shall be decided by a majority of votes and, in the event of equality of votes, the chairperson shall have a casting vote in addition to a deliberative vote.
8.3 A quorum for a meeting of the committee shall be one half of the members of the committee, which shall include two of the elected or appointed office bearers.
8.4 A member of the committee having a direct or indirect pecuniary interest in a matter relating to the affairs of the association must disclose the nature and extent of that interest to the committee as required by the Act and shall not vote in respect to that matter. The member of the committee must disclose the nature and extent of that interest at the next annual general meeting.

9 DISQUALIFICATION OF COMMITTEE MEMBERS
The office of a committee member shall become vacant if a committee member is:

  • disqualified from being a member by the Act;
  • expelled as a member under these rules;
  • permanently incapacitated by ill health;
  • absent without apology for more than two consecutive meetings;
  • no longer the duly appointed representative of a corporate member.